Meeting fields

A reference for every field on a meeting. For the how-to, start with Schedule a meeting.

Core fields

Field	What it holds
Title	Required. Short name for the meeting (e.g. Monthly safety committee).
Description	What the meeting is for.
Type	Classifier from the `meeting.meetingType` lookup (e.g. committee, toolbox). Optional.
Site	The site the meeting relates to. Optional.
Location	Free text — room, address, or video link.
Status	The meeting’s lifecycle state (see below).
Scheduled date	The date the meeting is set for. Drives the BRAG colour.
Start time	Time of day, `HH:MM`.
Duration (mins)	Expected length in minutes.
Due date	Optional date used for BRAG and reminders.
Chair	The person chairing, from your people list.
Minute-taker	The person recording minutes.
Attendees	The register of people invited, each with an attendance status.
Agenda	Rich text — what the meeting will cover.
Minutes	Rich text — what was discussed and decided.
Notes	Rich text — freeform notes.
Cover image / Attachments	Files attached to the meeting; the first photo can be the card cover.

Status

A meeting moves through these states:

Status	Meaning
Scheduled	Booked, not yet held.
Held	Took place. A terminal state.
Cancelled	Won’t take place; for a recurring meeting, ends the series. Terminal.
Postponed	Pushed out — still open, awaiting a new date.
Skipped	Recurring meetings only — this occurrence was skipped but the series continues. Terminal for the occurrence.

Marking a meeting held or skipped is what advances a recurring series. A held or terminal meeting locks its attendee register; you can reopen a held meeting from the status control to keep editing.

Attendance

Each person on the register carries one of:

Invited (default) · Present · Apologies · Absent

Recurrence

For a recurring meeting:

Field	What it holds
Frequency	How often it repeats (daily, weekly, monthly, …).
Basis	Anchor (cadence fixed to the scheduled date) or recent (counts from when it was last held).
Active	Whether the series is still running.
Occurrence number	Position in the series (e.g. #4), with previous/next links.

See Recurring items — how scheduling works.

BRAG

A meeting’s BRAG colour is computed from its status and how close the scheduled date is, using your organisation’s amber/green day thresholds.